General terms of engagement.

1. Purpose and scope

These general terms of engagement (the "Terms") govern the relationship between LexBoard (the "Firm") and any natural or legal person who entrusts it with a legal assistance or advisory engagement (the "Client").

For each engagement, they are supplemented by an individual fee agreement signed electronically, which sets out the plan subscribed to, the exact scope, the fees and their duration. In the event of any discrepancy between these Terms and the signed fee agreement, the latter prevails for the matters specific to the engagement concerned.

Signing the fee agreement, or the commencement of the engagement, constitutes acceptance of these Terms.

Prior to any engagement, the Firm checks for the absence of any conflict of interest within the meaning of the applicable professional rules.

2. Scope of services

The Firm's services are organised into subscription plans and extensions, the details and pricing of which appear on the home page, in the Our subscriptions section. The scope covered by each plan is as follows.

Starter plan

• Incorporation review: analysis of the proposed structure, verification of the consistency between the activity, the shareholders and the chosen company form, identification of first-level legal points of attention.
• Coordination with the notary and the accountant.
• Preparation of the necessary documents and support with incorporation formalities.
• Access to the client portal (key documents and videos).
• Strategic kick-off meeting.

Business plan

• Tailored shareholders' agreement (preparatory questionnaire, first draft, round of comments, finalisation meeting, final version).
• Corporate housekeeping: appointments / resignations, preparation of general meetings and boards, minutes, publication formalities, UBO register.
• Drafting or reviewing key contracts, up to five (5) contracts per quarter.
• Amicable debt recovery: formal notices, pre-litigation negotiation.
• Quarterly review with the Firm.
• Preferential rate for work outside the package.
• Areas covered: corporate law, commercial law, contract law, business taxation, real estate law connected to the activity.

Executive plan

• The entire Business plan, plus:
• Priority access to the Firm, monthly meetings, proactive governance monitoring.
• Recurring strategic tax advice, corporate real estate, advanced contract negotiation, reinforced pre-litigation, external coordination (notary, accountant, bank, investor, other advisers).
• Scope sized from the outset and framed by an annual service allowance agreed in the fee agreement.

Tax+ and Real Estate+ extensions

• Scope defined on a bespoke basis in the fee agreement, following an initial discussion.

Out of scope

Unless otherwise agreed in writing, the following are out of scope:

• Contentious or judicial proceedings (summons, pleadings, appeals).
• Exceptional transactions (M&A, fundraising, major restructurings).
• Real estate transactions as such (other than occasional contractual review).
• Specific mandates (independent director, mediator, expert).
• Any matter outside the Firm's declared field of expertise.

Any service outside the scope, additional request, particular complexity or unforeseen urgency is the subject of a separate agreement, where applicable at a preferential rate for subscribers.

3. Term, renewal and termination

The fee agreement is concluded for the duration it specifies (as an indication, twelve months for the Starter and Business plans), from its signature.

Unless otherwise stipulated, the agreement renews tacitly for successive periods of twelve (12) months, unless terminated by either Party, by registered letter or e-mail, subject to sixty (60) days' notice before the expiry date.

Either Party may terminate the engagement early:

• in the event of serious breach by the other Party, after a formal notice that has remained without effect for thirty (30) days;
• by the Client, at any time, subject to payment of the fees corresponding to the services already performed;
• by the Firm, in the event of a conflict of interest, a breach of professional rules or a loss of trust, in compliance with its professional obligations (in particular the obligation not to harm the Client and to ensure the transition to another adviser).

4. Fees, VAT, costs and payment

Fees are set in the fee agreement, in the form of a fixed fee or a monthly subscription. For the Business and Executive plans, their amount may vary according to the size of the Client, the sector and the expected workload, within the ranges announced on the site.

Fees are stated excluding VAT. Applicable Belgian VAT (21% as at the date hereof) is added to each invoice, save in cases of duly justified legal exemption.

Fees cover the Firm's services only. The following remain payable by the Client in addition: notary fees, Belgian Official Gazette publication costs, court registry fees and CBE costs, bailiff fees, experts' fees (accountants, sworn translators, etc.), occasional administrative costs and any other third-party cost necessary to perform the engagement. These costs are, as the case may be, advanced by the Client or re-invoiced upon presentation of supporting documents.

Payment is made by direct debit on the payment method registered at subscription. In the event of failure, the Firm reminds the Client by e-mail; three automatic attempts are made (D+1, D+3, D+7). Failing settlement by D+10, the Firm may suspend services until payment and, where applicable, terminate the engagement.

In the event of non-payment by the due date, the sums owed bear, automatically and without prior formal notice, interest at the legal rate applicable to commercial transactions (Act of 2 August 2002), increased by a fixed indemnity of forty (40) euros in accordance with Article 6 of the same Act.

The Firm may, at any time and in particular at the start of the matter, request a reasonable advance to cover all or part of the fees and costs to come, set off against later invoices.

5. The Firm's obligations

The Firm performs its engagement with competence, independence, loyalty and diligence, in accordance with the applicable professional rules of the legal profession.

Unless otherwise agreed in writing, the Firm's obligation is an obligation of means and not of result.

The Firm regularly informs the Client of the progress of the matter, the main stages, the risks identified and the decisions to be taken.

The Firm is bound by professional secrecy within the meaning of Article 458 of the Criminal Code and the applicable professional rules. All information entrusted by the Client is strictly confidential, subject only to the exceptions provided by law.

The Firm continuously checks for the absence of conflicts of interest. If a conflict arises during the engagement, it immediately informs the Client and takes the necessary measures (withdrawal, transition to another adviser) in compliance with the professional rules.

6. The Client's obligations

The Client undertakes to provide the Firm, within reasonable deadlines, with all the information, documents and instructions necessary for the proper performance of the engagement, and to cooperate actively.

The Client guarantees the sincerity, accuracy and completeness of the information it provides. The Firm cannot be held liable for the consequences of inaccurate, incomplete or misleading information.

The Client informs the Firm, as soon as it becomes aware of it, of any situation likely to give rise to a conflict of interest (parties potentially involved, capital links, prior litigation, etc.).

The Client pays the fees and costs on the conditions set out in Article 4 and in the fee agreement.

7. Liability

The Firm's liability is assessed in light of its obligation of means. The Firm is not liable for the consequences of inaccurate or incomplete information provided by the Client, nor for the decisions the Client takes with knowledge of the advice received.

The lawyer acting within LexBoard, Maître Aude Vercheval (Brussels Bar — French Order), is covered by the collective professional indemnity insurance taken out by AVOCATS.BE with Ethias SA (rue des Croisiers 24, 4000 Liège), up to EUR 2,500,000 per claim, for her activity worldwide except the United States and Canada.

8. Protection of personal data (GDPR)

The Firm is the data controller of the Client's personal data, within the meaning of Regulation (EU) 2016/679 (GDPR) and the Belgian Act of 30 July 2018.

To perform the engagement, the Firm relies in particular on the following processors, with which it has concluded a processing agreement compliant with Article 28 of the GDPR:

• Odoo SA (Belgium) — management system: CRM, invoicing, client portal, electronic signature.
• Stripe Payments Europe Ltd (Ireland) — collection of fees.
• [other processors to be completed — e.g. Google Workspace, Microsoft 365]

Data is processed for the purposes of performing the engagement (file management, communication, invoicing), complying with legal and professional obligations, checking for the absence of conflicts of interest, and anti-money-laundering.

It is kept for the duration of the engagement and ten (10) years thereafter, in accordance with lawyers' retention obligations, unless an extension is justified by a legal obligation or evidential need.

The Client has the rights of access, rectification, erasure, restriction, objection and portability, subject to the limits of professional secrecy and retention obligations. For details of the processing and the exercise of rights, see the Privacy Policy.

9. Anti-money-laundering

In the cases provided for by the Act of 18 September 2017 on the prevention of money laundering and terrorist financing, the Firm is subject to due-diligence obligations, in particular to identify the Client and, where applicable, the beneficial owner. The Client undertakes to provide the information and documents required in this respect.

10. Mediation and dispute resolution

In the event of a dispute concerning fees, the Client may, in accordance with Article 446ter of the Judicial Code, refer the matter to the President of the French Order of the Brussels Bar (Ordre français du Barreau de Bruxelles) for prior conciliation.

If the Client qualifies as a consumer within the meaning of the Code of Economic Law, it may also use the mediation service for lawyers (avocats.be) or the Consumer Ombudsman.

Failing an amicable settlement, any dispute relating to the engagement is submitted to the French-speaking courts of the district of Brussels, which apply Belgian law.

11. Miscellaneous

These Terms and the fee agreement, together with its annexes, express the entire agreement between the Parties and replace any prior agreement on the same subject.

Any amendment to the agreement is the subject of a written addendum signed by both Parties. If any clause is declared void, the others remain in force.

The Client may not assign the agreement without the Firm's prior written consent.

The notifications provided for are validly made by e-mail, to the address indicated for each Party, save where a legal provision requires another form.

The Parties accept that the agreement be signed electronically using a service compliant with Regulation (EU) 910/2014 (eIDAS), without prejudice to its full legal validity.

12. Firm's identity

Last updated: July 2026